Governance - Governance

3.0 Governance

3.1 Overall Structure

The supreme governing body of the OAMHP is known as the General Assembly consisting of all voting member organizations. A Steering Committee governs the Alliance by making policy which determines the long-term direction of the Alliance. Members of the Steering committee will be elected by the General Assembly. There will be a minimum of two meetings of the general membership per fiscal year, one of which will be the Annual General Meeting (AGM).

The Steering Committee shall send notices of any General Assembly meeting to the designated representative of all current members in good standing at least 15 days in advance of the date of the meeting.

A written notice stating the day, hour, and place of the meeting and the general nature of the business being transacted shall be sent either personally or by sending such notice to each member through the mail in the form of a letter, or by email to the last address that appears on the member list of the Alliance. The non-receipt of a notice to any of the members entitled to receive it does not invalidate proceedings at that meeting.

Voting representatives must be present at the AGM in order for their organizations to exercise their voting rights. Proxy votes are not permitted. Fifteen (15) member organizations or 50%, whichever is the lowest, will constitute a quorum for voting purposes at the AGM. Support members do not have the right to vote or be elected to the OAMHP's governing structures.

3.2 Nominations and Elections

The OAMHP Past Chair shall serve as the Nominations Chair.

Members who are interested in standing for any of the elected positions will be invited to submit their nomination, at least 60 days prior to the AGM.

A vote by ballot will be conducted if more than one name has been nominated for any position on the Steering Committee.

A slate of officers and their biographies shall be distributed to the general membership at least 15 days in advance of the date of the AGM.

Proxy votes will not be permitted. Nominations from the floor are not permitted.

3.3 Steering Committee

The Steering committee is comprised of the OAMHP Chair, the Past Chair, the Vice-Chair, the Treasurer, the Secretary, the chairs of the Standing committees and up to 4 members at large.

A minimum of two meetings per fiscal year will be held. Meetings are open to all members and supporters of the Alliance who may attend as observers. The minutes of the meetings are available to all members.

Fifty per cent (50%) plus 1 will constitute a quorum at meetings. Members elected serve the interests of the Alliance membership and are confirmed at the AGM. There may be no more than one representative from an organization on the Steering Committee at any one time. The term of office shall be for two years commencing from the Annual General Meeting at which time the member is confirmed/acclaimed.

A Steering Committee member may be re-elected for a second consecutive term in the same position (serving four (4) years). After two consecutive terms, a member may stand again for election for a different position on the Steering Committee, and is eligible again for two consecutive terms. Following a minimum of a one (1) year absence from the Steering Committee a member may stand again to be elected for a position for which they have served a full two terms.

The Steering Committee operates by consensus but, where necessary, formal votes are taken and recorded in the minutes. It has the power to act for the Alliance between meetings of the General Assembly and may exercise any power granted by the By-Laws.

3.4 Other Committees

Members at large and Support members may be invited to serve on the Alliance committees.

The Steering Committee may set up such standing committees and ad hoc committees as may be required to fulfill the responsibilities of the OAMHP. Examples are Professional Structure and Advocacy committees.

Powers of members of all committees shall be such as shall be conferred upon them from time to time by the Steering Committee by a resolution. The Chairperson of each committee shall be elected by the General Assembly. The Chairperson of each committee shall be appointed and ratified by the Steering Committee.

Meetings of the committees may be conducted by conference call. Members who participate in this call are considered present for the meeting.

3.4.1 Professional Structure Committee

The role of this Committee is to:

  • To research the future of the OAMHP once the College is fully operational;
  • To research structures that will function to protect the members of the Alliance in a coordinated and collegial manner, once the College is fully operational.

3.4.2 Advocacy Committee

The role of the Committee is to:

  • assist in identifying the goals desired by the Alliance;
  • identify the audiences who can assist the Alliance in realizing those outcomes;
  • prepare the communications that need to go to those specific audiences;
  • develop the mechanism by which those messages are transmitted;
  • develop a strategic advocacy plan;
  • raise awareness about Mental Health professionals in terms of public, media, government (political and staff).